Printer supplies management
The main objective of Printer supplies management in NDD Orbix is to support the efficient management of printer supplies, ensuring accurate replenishment and optimizing costs. In corporate environments with many devices, this management is essential to avoid interruptions in operations and maintain productivity.
This feature searches to increase operational efficiency, minimize waste and ensure continuous availability of supplies. Integration with suppliers and accurate consumption forecasting help maintain stock levels adjusted to actual demand, avoiding excesses and shortages that could compromise service. As supplies represent one of the largest operating expenses, managing them efficiently is critical to profitability.
Effective supply management not only ensures uninterrupted service continuity, but also improves the quality of customer service. By avoiding unnecessary purchases and ensuring that printers are always operational, the organization delivers on its promise of agility and savings for the final customer.
In addition, accurate control of supplies directly impacts strategic areas such as logistics and inventory optimization, allowing adjustments that increase profitability and eliminate extra costs from unnecessary shipments or financially unbalanced contracts.
View the properties of a supply
Explore more about this feature
Access the detailed documentation to explore the Printer supplies management feature in more detail:
Key pain points we help solve
Excessive
time and
effort spent on manual supply management
Lack of
visibility
into stock and exchanges
Operating costs due to waste, logistics, and unnecessary shipments
Key benefits for your operation
Optimized
logistics
and proactive replenishment of supplies
Reduction of operating costs with automated processes
Complete traceability of stock and exchanges in the fleet
Prevention of downtime with planning based on real data
Operational agility with automated alert and replenishment flows
Indicators for analyzing the financial health of the contract
What makes our solution different from others
High assertiveness in generating indicators
Automated operation
Continuous monitoring of supplies
How supplies management works
The agent continuously collects data on supplies in use in the printers and sends it to NDD Orbix, where it is processed to generate detailed indicators that assist in proactive fleet management.
Supplies indicators
The data collected is listed in indicators that assist in decision making, aiming to make the operation more profitable.
Coverage
The coverage indicator represents the quantity of supply used on a printed page. The more ink used, the greater the coverage. Therefore, if all points on the page receive one pixel of ink, the printed coverage is 100%.
Coverage influences the printing capacity of a supply. The manufacturer usually indicates a coverage of 5%, guaranteeing 100% of the supply's capacity only if the average printed coverage is 5%.
Example:
If a supply has a capacity for 100 pages:
With 5% coverage, it prints 100 pages.
With 10% coverage, it prints 50 pages, as it is using twice the amount of ink suggested by the manufacturer.
This indicator is crucial for the organization's profitability, because the more ink is used, the less the supply yields, resulting in more frequent replenishments. With the coverage indicator, you can monitor yield and adopt strategies to improve the profitability of the operation, such as including contractual clauses for coverage ceilings (in order to charge additional values when this is reached) and the relocation of printers with high coverage to more profitable equipment.
Efficiency
The efficiency indicator complements the coverage analysis, representing the efficiency of supply use.
Example:
If a supply has a capacity of 100 pages:
With 10% coverage, it prints 50 pages and the efficiency will be 50%, indicating that it yielded only half of what was expected.
With 2.5% coverage, it prints 200 pages and the efficiency will be 200%, indicating that it printed twice as much as expected.
Like coverage, this indicator allows you to evaluate printer usage. If a customer has a printer with high supply costs and it is printing at 50% efficiency, you may consider replacing it with a lower-cost printer to reduce replenishment expenses.
Yield
The yield indicator complements the efficiency indicator, representing the percentage of available supplies used.
Example:
If a supply enters the printer at 50% level and leaves at 0%, the yield was 100%, as all the ink was consumed.
On the other hand, if the supply enters with 100% and leaves with 75%, the yield was 25%.
This indicator is essential for monitoring supply consumption and assisting in the management of supplies, as well as enabling billing for waste.
Average pages printed per day
The indicator shows the average quantity of pages printed daily on the printer, providing an understanding of the consumption profile of the devices. This information is essential for the relocation of printers and to predict the end date of a supply.
Running low by
The running low indicator shows when supplies will run out, helping with replenishment planning. With this indicator, you can send supplies at the right time, preventing printers from going down.
Supplies replenishment
Supply replenishment in NDD Orbix is essential to ensure that the organization maintains efficient and continuous operation for its customers.
Using high-tech algorithms and with unique accuracy in the market, the system calculates the quantities needed for specific periods through features such as alerts for supplies running low and forecasting, allowing for the optimization of logistics and purchasing costs. This accurate and dynamic replenishment offers comprehensive cost management and visibility into the financial health of contracts.
Supply running low alerts and demand generation
The system is designed to alert situations of supplies running low based on criteria such as running low by (equal to or less than 30 days), yield (equal to or greater than 80%) and level (equal to or less than 25%). These criteria are configured as default, but can be adjusted according to the organization's needs.
After the alerts are generated, they can be transformed into demands to start the replenishment process. The system offers complete automation of the supply demand life cycle, allowing for effective management, with action auditing and detailed status tracking. This ensures transparency and control over each stage, from the identification of the need to the final replenishment.
After analyzing the demands, they can be finalized (manually or automatically) or rejected.
This efficient and detailed management of demands ensures that the replenishment process occurs accurately and quickly, avoiding service interruptions and improving operational efficiency.
Supplies forecast
NDD Orbix's supply forecast was developed to accurately predict the quantity of supplies needed for each printer in defined periods, ensuring efficient stock management and strategic purchasing planning. Using historical data and current consumption defaults, the feature calculates future demand with high accuracy, ensuring continuity of operations and avoiding shortages or excess supplies.
The tool is flexible and allows customization according to the reality of each operation, enabling adjustments by period, printer model, manufacturer, type and color of the supply. In addition, it is possible to make manual changes or product replacements after the forecast is generated, which facilitates adaptations in case of unexpected changes in consumption or stock.
Another important differential is the possibility of simulating demand scenarios, which allows you to anticipate different operational situations and plan even more efficiently. The functionality also offers data export, facilitating integration with sectors such as purchasing and finance, in addition to supporting audits and internal controls. As a result, NDD Orbix's supply forecast contributes directly to cost reduction, logistics optimization, and increased predictability in the operation.
Premature exchange of supplies
To ensure the profitability of the operation, it is essential that printer supplies are used in their entirety. When a supply is removed from the printer with 50% of its level remaining, this represents a waste of 50% of the value invested in the input. Therefore, it is crucial that replenishment occurs only when the level is as close to 0% as possible.
NDD Orbix supports this process by continuously monitoring supplies and issuing alerts whenever a supply is removed before reaching the acceptable load limit. These alerts allow you to identify premature exchanges and take measures to recover or reuse supplies, thereby reducing financial losses.
Printer supplies management in NDD Orbix ensures operational efficiency and cost optimization in all printing environments. With automated processes and a proactive approach, the feature offers complete control over supplies, preventing interruptions and improving the quality of service offered to customers.